Update your Confirmation Message Text for the event to let the attendees know to be looking out for the webinar link in a separate email, and be sure to provide contact information for anyone who does not get that follow-up link.įinally, once registration is complete for the webinar, you'll need to export your list of attendees.Whereas this may not be as important for group registrations at in-person events, group registrations for virtual events will need to be treated as individuals and it will be difficult for you to communicate if you're not getting email information up front. In your Registration Fields settings, require Email Address for all attendees.Provide an email or venue to ask questions if the registrant isn't sure whether they'll have the technology to attend on their end. In the Event Description, clearly indicate the technology you will be using so that registrants can make sure they're familiar with it and ready to go.If you want to continue offering registration through MC Trade and can easily upload a list after registration is complete but prior to the webinar, you can set up your event similarly to how you set up any other MC Trade event, with a couple of suggested changes: If you have made the decision to go virtual, have the webinar/content delivery technology ready to go, and want to implement this technology in conjunction with your MC Trade registration tools, here are some helpful tips: Online Registrationįirst, determine whether your webinar provider allows you to upload a registrant list, or if registrants have to register directly through the provider's registration form. Click the link below to see answers to many of the questions you may have running through your head, in particular thinking through whether virtualizing or postponing is the best option and downloading our Guide to Planning a Virtual Conference: Hosting a Virtual Event FAQ by Callie Walker If you haven't done this before, it can be overwhelming - especially when you're trying to pull it together with little time to spare.Īs a company with customers all over the continent, we have some experience with virtual meetings and events, and we've put together this blog post to help you navigate the waters. One of the ways many of our customers are still providing value to their members is by moving their events into a virtual platform.
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